Rules allow you to have incoming (or outgoing) messages sorted, filed, marked, or otherwise handled automatically.

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We recommend that you use Outlook on the Web to create and manage your rules.

Why do we recommend Outlook on the Web?

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Our Create Rules in Outlook on the Web article

The rest of this page is for those people who decide to set up their rules in Outlook 2016 for Mac anyway.

Rules are a way to have incoming (or outgoing) messages sorted, filed, marked, or otherwise handled automatically. You teach Outlook what to look for and what to do when it sees a message that meets the conditions you've set. For example:

• move messages from a particular address into a specified folder
• assign a category or flag to messages with a particular word in the subject
• forward all messages with attachments to another address

Here we'll talk about two ways to create rules:

Be aware that the order in which your rules are listed affects what happens. Notes on rule order below.

Creating a Rule Manually

1. From the Tools menu choose Rules. A Rules dialog box will open.
2. On the left, under Server Rules, click your account name (there may be only one account listed, and that's okay).
3. Click the plus sign near the bottom of the dialog box. An Edit Rules dialog box will open.
4. Give your rule a name (so you can find it later).
5. Under When a new message arrives that meets all these conditions, use the drop-down lists to specify which messages meet the criteria for this rule. Start with the left-most drop-down list, as each selection determines the choices available in the other lists.
6. If you have more than one criterion, click the plus sign at the right side of the criterion you just entered.
7. Under Do the following, use the dropdown lists to set the action or actions you want taken on messages that match the criteria.
8. If you have more than one action, click the plus sign at the right side of the action you just entered.
9. If there are exceptions to the criteria, click the plus sign next to Except if, then use the drop-down lists to set the exception conditions.
10. When finished defining the rule, click OK.
11. Close the Rules dialog box.

Creating a Rule Based on a Message

You can create a rule that will look for messages that look like one you've already received, rather than starting with a blank slate.

First, select a message by highlighting it, then, in the Home ribbon, click Rules and select Create Rule.

The dialog box that opens will have three criteria pre-filled, based on the message you selected: From, Sent To, and Subject. Click the minus sign next to the conditions you do not want. You can also edit the conditions and the action as described in the Creating a Rule Manually section above.

Putting Your Rules in Order

The rules are checked in the order you have them listed. You can change the order of your rules by dragging and dropping them in the Rules dialog box.

The Do not apply other rules to messages that meet these criteria checkbox controls what happens when a message matches more than one rule. As a message is checked against each rule, the first time it matches a rule's criteria, Outlook looks at this checkbox on the rule that was matched.

• If the box is checked (which is the default), Outlook will stop checking rules on this particular message and go on to the next message.
• If the box is unchecked, Outlook will continue evaluating this message against the remaining rules.

Some actions automatically check the box AND gray it out so that you cannot uncheck it. If you Delete a message or Move it to a folder, the message is no longer available to be evaluated against the remaining rules. (If you Copy a message to a folder, this doesn't happen.)

Introduction

This article shows you how to set up your HostMonster email account in Outlook 2016 for Mac.

To get started:

1. Open Outlook 2016 from your Launchpad.
2. If you've never used Outlook before, you'll be prompted to
   1. Click the Add Account button to go to the Accounts page.
   2. Then, click the option for Other Email under Add An Account.
3. If you've already set up Outlook before, go to the Tools menu at the top of your Outlook window.
   1. Click the Accounts button on the left side.
   2. At the bottom left of the Accounts page, click on the plus (+) sign and select Other Email.

Auto Account Setup

Outlook 2016 supports Autodiscover; it automatically configures the server settings using just your email address and password. It's that easy!

1. On the Add Account screen, enter your email address in the first field.
2. If Outlook determines that it can configure your email account automatically, check the Configure automatically box and then click Add Account.
3. Enter your email password in the next field.
4. Click Add Account.
5. Outlook will connect to your mail server and auto-configure your settings for a secure IMAP connection.

Manual Account Setup

Autodiscover doesn't work for every account. If additional fields populate once you've entered your email address, the account must be configured manually.

We recommend setting up a secure connection to the mail server by using the Private (with SSL) settings, which can be found on the Email Configuration Settings page in your control panel, so keep that page nearby! If you don't have access to the control panel, you can set up Outlook using our Standard (without SSL) settings.

For questions about email settings in general or if you need to locate your Email Configuration Settings, please refer to our Email Client Setup article.

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Private (with SSL) Configuration

Enter the following information to configure Outlook using Private (with SSL) settings:

1. Email Address: Enter your email address
2. Password: Enter your email password
3. User Name: Enter your email address again
4. Type: Click the drop-down menu and select IMAP or POP
5. Mail Servers: mail.example.com where example.com is your domain name
6. SSL: Check the Use SSL to Connect boxes for the Incoming Server and Outgoing Server.
7. Finally, click Add Account.

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Standard (without SSL)

Enter the following information to configure Outlook using Standard (without SSL) settings:

1. Email Address: Enter your email address
2. Password: Enter your email password
3. User Name: Enter your email address again
4. Type: Click the drop-down menu and select IMAP or POP
5. Mail Servers: mail.example.com where example.com is your domain name
6. Click Add Account.

At this point, Outlook will configure your mail client by testing your settings to ensure it works properly. And that's it! Your email account is now set up in Outlook.

If you have any trouble configuring Outlook, double check the settings you've entered and make sure your DNS settings are pointed to HostMonster. If your domain isn't registered with HostMonster, you may need to update your name servers or MX records.

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